Public Minutes of the 96 th Steering Board Meeting

March 2nd, 2016 (Wednesday)

Attendees: Andrea Dotti, Sebastien Incerti, Marc Verderi, Dennis Wright, Koichi Murakami, Makoto Asai, Ben Morgan, Laurent Garnier, Soon Yung Jun, John Allison (OB Liaison), Peter Gumplinger, Luciano Pandola, Hisaya Kurashige, Alex Howard, Alberto Ribon, Vladimir Ivanchenko, Gabriele Cosmo, Ivana Hrivnacova, Gunter Folger

Excuses:

Invited :

Part 1 - by the current SB membership

1. Approval of the elections of Working Group leaderships

The results of the WG elections are shown as:

◦ first name : WG coordinator

◦ second name : deputy coordinator,

◦ other names : additional representative(s)

◦ names in parentheses are delegates for coordinators’ absence.

◦ Bold names are new SB members/deputies

Working Group Election results:

o Run, Event and Detector Response

Andrea Dotti, (Makoto Asai)

o Tracking

Takashi Sasaki, (Katsuya Amako)

o Particles and Track

Hisaya Kurashige, (Makoto Asai)

o Geometry and Transport

Gabriele Cosmo, (John Apostolakis)

o Generic Processes and Materials

Marc Verderi, (Vladimir Ivantchenko)

o Standard Electromagnetic Physics

Vladimir Ivantchenko, Peter Gumplinger

o Low Energy Electromagnetic Physics

Sebastien Incerti, Luciano Pandola

o Hadronic Physics

Alberto Ribon, Dennis Wright, Gunter Folger

o Persistency

Gabriele Cosmo, (Witek Pokorski)

o User and Category Interfaces

Koichi Murakami, (Hajime Yoshida)

o Visualisation

Laurent Garnier, (Joseph Perl)

o Physics List

Gunter Folger, (Hans Wenzel)

o Testing and Quality Assurance

Soon Yung Jun, (Gunter Folger)

o Software Management

Ben Morgan, (Gunter Folger)

o Documentation Management

Alex Howard, (Dennis Wright)

o Novice and Extended Examples

Ivana Hrivnacova, (Peter Gumplinger)

o Advanced Examples

Luciano Pandola, (Francesco Romano)

o Ex-officio

Spokesperson : Makoto Asai

Deputy spokesperson : Marc Verderi

Technical Forum chair : Andreas Morsch

Technical Forum deputy chair : Bruce Faddegon

Oversight Board liaison : John Allison

o In total 22 members (11 is the quorum)

o The WG election processes and the resulted new SB membership are approved.

Part 2 - by the new SB membership

1. Regular items

The open requirements, pending actions, status of long open bug reports, as well as physics and computing performance monitoring are reviewed.

2. 2016 work plan

The 2016 Work plans have been reported by each working group and are publicized on the web through the Working Group pages. Collaboration-wide development items are summarized in this page: http://cern.ch/geant4/support/planned_features.

The Technical Forum on the 23rd of March will include discussions on this proposed work plan.

3. Spokesperson election

The election proceeds with a nomination phase (2-3 weeks), followed by the period of Steering Board endorsement of the candidates (1 week), and the election phase (2-3 weeks).

The nomination phase and SB endorsement are conducted by the Candidate Nomination Team (CNT). The CNT is responsible for conducting the election according to this process, and will start communicating with the Collaboration when the concrete election schedule is established. The CNT is composed of Alexander Howard (chair), Ivana Hrivnacova and Peter Gumplinger. The Steering Board appreciates their contribution.

The CNT will change its name to Election Management Team (EMT) and conduct the election phase.

4. Drupal-7 migration

The migration of the tag database page is completed and is now used in production.

Work for other web pages is ongoing.

5. AOB

o Near future events

◦ Technical Forum, March 23rd at CERN

◦ 2nd HSF meeting on May 2-4 at LAL Orsay

o Tutorials

◦ 3rd Geant4 School and Monte Carlo Workshop for Radiotherapy, Imaging & Radiation Protection

▪ http://eis.uow.edu.au/cmrp/workshops-seminars/UOW204211.html

▪ University of Wollongong, Wollongong (Australia), 26-30 April 2016.